Microsoft word - rte test rco 27.1113.doc

THE M.P. STATE AGRO INDUSTRIES DEVELOPMENT CORPORATION LIMITED PANCHANAN, 3 rd FLOOR, MALVIYA NAGAR, BHOPAL PHONE - 0755-2556857, 2761392 FAX 0755-2557305, THE MADHYA PRADESH STATE AGRO INDUSTRIES "PANCHANAN" 3rd FLOOR, MALAVIYA NAGAR, BHOPAL Phone (0755)- 2551652, 2551756, 2761392, Fax: 0755-2557305 NOTICE INVITING RATE CONTRACT OFFER (RCO) Sealed offers in prescribed Rate Contract Offer documents (RCO) are invited up to 2.00 PM on 10.12.2013 along with Earnest Money Deposit of Rs 2,00,000 (Rs Two lacs only) in the form of Demand Draft favoring this Corporation, from eligible NABL ACCRIDIATED Test Laboratories as per norms fixed by the corporation for TESTING OF FORTIFICATION VALUE IN CEREAL BASE ENERGY RICH FORTIFIED FOOD, for the year 2013-14 and onwards as per details mentioned in RCO document is available at our website www.mpstateagro.nic.in THE M.P. STATE AGRO INDUSTRIES DEVELOPMENT CORPORATION LIMITED PANCHANAN, 3 rd FLOOR, MALVIYA NAGAR, BHOPAL Rate Contract Offer document (RCO) for testing of fortification value in cereal base energy rich fortified food We are enclosing Demand Draft for a sum of Rs 1000.00 (Rupees One Thousand only) wide DDNo. .Date. .issued by . Branch.towards the cost of the offer document. To be filled by Corporation HO/ HORTI /2013-14/5681 MR No ………………. Date …………….Issued in Favor of M/S………… …………………………………. RCO document is available at our website 2.00 PM on 10.12.2013 (in Regular Process) 3.00 PM on 10.12.2013 (in Regular Process) NOTE: THE APPLICANTS SHOULD ATTACHED THE DEMAND DRAFT FOR EMD+COST OF RATE CONTRACT OFFER DOCUMENTS) THE M.P. STATE AGRO INDUSTRIES DEVELOPMENT CORPORATION LIMITED Rate Contract Offer document (RCO) for testing of fortification value in cereal base energy rich fortified food This document contains 20 pages as below: M.P. State Agro Industries Development Corporation Rate Contract Offer documents and its all the The Laboratory who submits offers for Rate contract for Testing of Fortification Value in cereal base energy rich fortified food. Laboratory whose name is registered against this RCO The laboratory to which samples are given for test. Department of Women and Child Development Govt. of Madhya Pradesh. Managing Director of M P State Agro Industries Development Corporation Ltd Bhopal This Corporation is involved in supply of cereal base energy rich fortified food (SNF) to Women and Child Development Government of Madhya Pradesh. The Corporation wants to get the testing of Approximate 170 representative batch samples (Batch size 100 MT) per month of SNF for the items mentioned in Annexure 4 from Valid Test laboratories accredited by National Accreditation Board for Testing and Calibration Laboratories (NABL) and Eligible as per RCO documents. This RCO is therefore invited in prescribed documents. The Corporation will register all valid applicants and will distribute the work to more than one registered laboratory at its discretion. THE M.P. STATE AGRO INDUSTRIES DEVELOPMENT CORPORATION LIMITED Rate Contract Offer document (RCO) for testing of fortification value in cereal base energy rich fortified food M P State agro Industries Development Corporation Ltd 3rd Floor, Panchanan Bhawan, Malviya Nagar Rate Contract Offer document (RCO) for testing of fortification value in cereal base energy rich fortified food Dear Sir, Please peruse our application for rate contract offer for Testing of Fortification Value in Supplementary Nutrition Food Products. We are submitting application and other required details as per your document. address b) Is partnership deed registered If Yes / No yes then date of registration (attach Date. copy of deed) Is Limited or Pvt. Limited Company Yes / No under Indian Companies Act 1956. Please state the following. Limited or Private Limited Corporation Attached copy of Memorandum & Location of Local Offices at Bhopal, Indore or any other cities in Madhya Pradesh Organizational set up of professional experts/specialists as on 30.11.2013 Details of Clients during last three years that illustrate best regarding our qualification as per documents. I here by confirm that all the above information is true to the best of my knowledge & belief. All the documents as required in the documents as enclose. Date Note: Separate sheet may be used if necessary THE M.P. STATE AGRO INDUSTRIES DEVELOPMENT CORPORATION LIMITED Rate Contract Offer document (RCO) for testing of fortification value in cereal base energy rich fortified food The Applicant must be NABL accredited for food, chemical and microbilogical streams (Enclose valid self certified copy). The Applicant must possess valid ISO 17025:2005 certification (Enclose valid self certified copy). The Applicant must be registered with Food Safety Standards of India for testing (Enclose valid self certified copy). The Applicant must have state of art Laboratory facilities and must possess all equipments related to testing of the fortification value as per annexure 4 with calibrations from NABL accredited calibrating laboratory (Enclose list of equipments and calibration certificate from The Applicant must have appropriate quantity of equipments and number of qualified persons with minimum M. Tech degree in Food/Bio/Chemical Technology /Micro-biology for testing work for handling of approximate 350 samples per month and accuracy of results (Enclose list as per annexure 5 for qualified persons and annexure 5A for equipments). 1.6 The Applicant must have continuous 3 years work experience (as on 30.11.2013) of testing of cereal base energy rich fortified food with a minimum turnover of Rs 75,00,000 from testing business in each year (Enclose suitable proof i.e. audited balance sheet showing income from testing business. An Applicant may be a private entity, Private/ Public Limited Company, Partnership Government owned entity (Enclose copy of relevant documents). An Applicant should have valid PAN, TIN and Registration with Service Tax Department (enclosed self certified copies) 02- PROCEDURE FOR RATE CONTRACT IN REGULAER PROCESS 2.1. The date and time for submission of offers shall be as mentioned in page number 3. After approval of rates, open ended procedure will follow. 2.2. Rate Contract Offer (RCO) is invited for testing of fortification value in cereal base energy rich fortified food as specified in Annexure 4. 2.3. Rates will be valid for a period of three months (rates given on 10.12.2013 will be valid up to 31.03.2014). Financial offer will be call every quarter, lowest rate will be accepted and counter offer of lowest rate will be given to L2 and L3 applicant. If any registered laboratory does not quote for any 2 quarter in a year, the registration will be cancelled and amount of Security 2.3. Not more than one offer will be accepted from any applicant. If any individual participating in the offer, representing more than one firm in one or different names and it comes to our knowledge at any point of time, all such offers RCO is an open ended up to 30.06.2014. After approval of the rates, eligible Applicant can submit the acceptance on the rate as fixed by the Corporation along with a special registration fee and pre-requisite documents as under:- 3.1 Applicant who qualifies to submit the RCO as per clause 01 above, will submit an Application addressing to the Managing Director of the Corporation along with all the documents as per clause as per clause 1 above and Demand Draft of Rs. 10,000/- as special registration fee (non refundable) favoring this Corporation payable at Bhopal will be given with an acceptance of rate as approved by the Corporation. 3.2 It is the discretion of the Managing Director of the Corporation to accept/reject the application without assigning any reason thereof. 3.3 In the event of accepting the application, RCO will be issued to the applicant after receiving the cost of RCO documents as detailed on page 3. RCO will be submitted along with Earnest Money Deposit (EMD) of Rs. 2,00,000.00 (Rs. Two lac only) and Agreement as per Annexure 6. After due examination, Corporation will issue the rates. 3.4 The Managing Director may also decide to close/extend the open-ended procedure before 30.06.2014 if he thinks to do so. In no case, he will liable to explain the reason. 04- AVAIBILITY OF RATE CONTRACT DOCUMENT (RCO) (for submitting RCO up to 10.12.2013, thereafter as per open ended procedure) The document is available on website of the corporation www.mpstateagro.nic.in the same can be downloaded. Applicant should submit RCO along-with cost of document Rs. 1000/- and EMD (clause 07) by way of demand draft favoring this Corporation payable at Bhopal along with all required document. The RCO shall be submitted in Three envelope A , B and C Envelope A shall be submitted in a sealed cover superscribed with words "Rate Contract Offer for Testing of Fortification Value in cereal base energy rich fortified food ” Envelope A should contain the following documents:- RCO Document with all annexure duly filled and signed on each page All the document relevant with eligibility as per clause 1 and elsewhere Demand Draft of Rs 2,00,000.00 (EMD) in favour of The M P State Agro Industries Development Corporation Bhopal Payable at Bhopal. Details of test facilities for testing the material. Authority letter in original to sign on behalf of the Applicant. B. Envelope B shall be submitted in a sealed cover superscribed with words "Financial offer for Rate contract for Testing of Fortification Value in cereal base energy rich fortified food” Envelope B should contain following documents:- Both the envelope A and B should be tied together or can be put in sealed cover superscribed with words " Rate Contract Offer document (RCO) For Testing of Fortification Value in cereal base energy rich fortified food Envelope A and B.” Document complete in all respect (with all the required information / documents must be received by post and dropped in the Offer box kept in the office of the Managing Director of The M.P. State Agro Industries Development Corporation Limited, 3rd Floor Panchanan Bhawan Malviya Nagar Bhopal, by 02.00 PM on 10.12.2013. Offers received in the offer box up to due date and time as mentioned in page 3 shall be opened (Envelope A) at 3.00 pm on 10.12.2013 in the presence of the authorized representative of firms who wishes to be present. However if the date and time of opening of offer is changed due to any unforeseen reason the revised date and time of opening will be displayed on the Notice board of the Corporation. Envelop B (Financial Offer), of the Applicant found eligible after scrutiny of Envelop A, shall be opened later on, in the presence of Applicant who wishes to present. Time and Date will be posted on Notice board of the Corporation Head Office. Representative who wishes to present can get the information from notice board and remain present. The Corporation will not be responsible for any delay on any account in receipt of offer. If the offer is received after the specific date and time, even if the delay in receipt was caused in postal transit or any other reason, whatsoever, the same shall not be considered and the offers will be returned unopened. However, such Applicants may submit proposal as per condition 3 of this document. Individual signing the RCO and or any related documents will have to attach proof of authority in original to sign on behalf of the Applicant. The Applicant is expected to read carefully all instructions, conditions of the Rate Contract Document, Performa agreement, Specifications, all annexure, Failure to comply with the requirements of offer submission will be at the Applicant risk. Offers that are not substantially responsive to the requirements of the RCO documents will be rejected. The Applicant has to submit undertaking as per annexure 3 on non judicial stamp paper of Rs 100. Applicant has to deposit Rs. 2,00,000.00 (Two Lacs only) as Earnest Money Deposit (EMD) with RCO by way of demand draft in favor of “The M.P. State Agro Industries Development Corporation Limited." Payable at Bhopal. EMD/SD deposited earlier, with this Corporation against any tender/RCO will be not be considered, as such please make to sure to deposit the amount. Earnest Money of all unsuccessful Applicant will be returned. (ii) No interest is payable on the amount of EMD at the time of refund. (iii) Earnest Money shall be forfeited if the offer is withdrawn. b. Before or after the acceptance is communicated to the Applicant. c. If the selected Applicant fails to execute the agreement within d. If it is found that false documents are enclosed. (iv) The EMD will remain with the Corporation during the currency of the contract and/or till successful execution of all the order placed during the currency of the contract and will be refunded to the supplier without interest in case of no dispute. (v) Earnest money of successful Applicant will be adjusted against Security Deposit (SD) at the time of the execution of the agreement. The Security deposit will remain with the corporation during the currency of the contract and will be refunded to the supplier without interest in case of no dispute. (ii) Security deposit will be forfeited in case of failure of supply of the material as mentioned in the purchase order, in time and as per the approved specifications or for any breach of terms and condition of the agreement and RCO. (iii) The security deposit will be refunded after the successful execution of all orders during currency of the contract period provided no dispute; claims or complaints exist for settlement without interest. Samples will be collected and report will be delivered from/at Panchanan, III floor Malviya Nagar, Bhopal by the Laboratory. Two samples will be sealed in the presence of the representative of the Laboratory, who will sign both the sample. One sample will be handed over to him and another will remain as a guard sample with the Corporation. Guard samples will be used as detailed in clause 19. Test to be carried out are given in Annexure 4. Applicant has to perform the test as per protocol/ Test Method specified in annexure 4. 10- QUOATING OF TESTING CHARGES FOR RATE CONTRACT Complete Testing charges should be quoted for all tests as per annexure 4 i.e. the rates must include the cost of collection of samples, cost of test, all the taxes whatsoever, and delivery of reports (Hard Copy). The Applicant should quote final testing charges to this Corporation, inclusive of all applicable taxes duties, in Annexure.5 A. Complete Break up of Price & Tax Should be given along with the offer as per Annexure 5 B The Applicant should quote their lowest price, in accordance to the condition mentioned in clause No. 11. The rates must be quoted both in words and figures. In case of difference in words and figures of the rates quoted, the rates offered in words shall be considered. Applicant shall have to offer his lowest rates for the offered item and it should be strictly in accordance with the clause mentioned below (applicable from 10th December 2013). (i) The price charged for specific test under this contract by the Applicant shall in no event exceed the lowest price at which the Applicant charge for identical description to any other person /organization/ government department/ Govt. Corporation / or any Govt. body in M.P. during the period till performance of all orders during the currency of contract is completed. (ii) If at any time during the said period the Supplier reduces the price of such test to any other person / organization at a price lower than the price chargeable under the contract, the Supplier shall forthwith notify such reduction in the rate to the Corporation. The price payable under the contract for the item supplied after the date of coming into the force of such reduction in sale price shall stand correspondingly reduced. The Corporation shall be entitled to recover such excess amount. It is clarified that normally, no rate negotiation will be done and therefore the Applicant should quote their lowest prices only. However the Managing Director of the Corporation may decides to give counter offer of the lowest rate. 13- VALIDITY OF APPLICATION: Application received in against this RCO are valid for acceptance for 3 months from 10.12.2013. 14- VALIDITY OF RATE CONTRACT: The Rate Contract against this RCO is valid up to 31-3-2014 and onwards. Onwards means till the new RCO is called and finalized. However this period will not be extended for more than one year i.e. up to 31.03.2015. The successful Applicant shall have to execute an agreement as per Annexure 6 with the Corporation. The agreement will be executed on non-judicial stamp paper of Rs. 100/- cost of the same will be bear by the Applicant The Corporation shall intimate the successful Applicant regarding acceptance of his offer and inform him to execute an agreement. In case the Applicant fails to execute agreement within time limit the EMD deposited by Applicant shall be forfeited. The Authority at Head office of the Corporation shall place test order to the vendor, the Managing Director of the Corporation will have right to decide about the Laboratory to whom samples are to be given for test. 17- SCHEDULE AND MODE OF TEST: The Corporation will intimate to vendor for collection of samples from the Head office of the Corporation telephonically and through email. The vendor has to collect samples from the office within 24 hours from the day of intimation. The Laboratory will carry out the test and deliver the reports within 10 days from the receipt of samples from the Corporation. 18.1. The payment shall be released after deducting T.D.S. (Income Tax and or Service Tax/ any other tax) after getting the reports and bills to the Corporation (in three copies), normally within 15 days of submissions of bills. 18.2. The supplier shall ensure that the reports complete in all respect reaches to the Corporation well in time and in good condition. 18.3. Failure on the part of the Laboratory for timely collection of samples and/or delivering the reports, may lead to forfeiture of the Security Deposit and the rate contract shall stand cancelled and agreement terminated. 18.4. If any dispute regarding the delivery of reports, the corporation will make payment after settlement of the dispute only. In Case of difference in test values as claimed by manufacturing unit and that of the laboratory given test values, Corporation will send the Guard sample to Government Laboratory, whose report will be binding to all. In case of difference between reports from Laboratory and Government Laboratory, no amount for testing will be paid, if this happens for more than one time, the Laboratory will be de-registered with forfeiting of Security Deposit. No one will have right to dispute the report of Government Laboratory in any manner what so ever. If any time during the currency of contract the performance in whole or in part by either party or any obligation under this contract shall be prevented /delayed by reasons of any war, hostility, acts of the public enemy, civil commotions sabotage, fire, floods, explosions, epidemics, quarantine, restrictions, strike. lockouts or acts of God (hereinafter referred to as eventualities) then neither party will be way of such eventuality be entitled to terminate this contract nor shall have any claim for damages against the other in respect of such nonperformance or delay in performance (provided notice of the happening of any such eventualities is given by either party to the other within 21 days from the date of occurrence thereof) Deliveries under this contract shall be resumed as soon as practicable after such eventualities has come to an end or ceased to exist. 21- Submission of RCO shall deem to be the acceptance by the Applicant of the all the terms and conditions contain herein. 22- The Managing Director of the Corporation reserves the right to accept or reject any or all the offers without assigning any reason whatsoever at any time prior to the award of the contract, without incurring any liability to the affected Applicant and any obligation to inform the affected Applicant of the grounds. Managing Director of the Corporation reserves the right to amend or replace or change any condition without any notice, in exigencies required to do so. 23- The Managing Director of The Corporation reserves the right to impose penalties at his discretion for breach of the terms and conditions (commensurate with the losses incurred) which may be forfeiture of SD and/or debarring the supplier for maximum period of 5 years to supply all materials, whatsoever may be, through this corporation. 24- Arbitration: In case of any dispute arising between the supplier and Corporation the matter shall be referred to General Manager of the Corporation. In case the supplier is not satisfied with the decisions of General Manager the matter shall be referred to the Managing Director of the Corporation who will act as sole arbitrator finally passes his verdict, which will be binding, to supplier and Corporation. 25- For all legal proceedings the district court Bhopal will have jurisdiction. Supplementary Nutritional Food Products, conforming to the Specifications as mentioned in RCO. We undertake to perform test as per Specification as mentioned in RCO, as we may be called upon under the conditions here-to enclosed during the allotted period from the date of execution of the agreement on the rates agreed upon by the M.P. State Agro Industries Development Corporation Limited within the specified delivery period. We undertake that our firm has neither been Blacklisted/Debarred by any Government / Government Undertaking /Bank nor penalized on the same ground. We also undertake that no legal proceeding is pending in any Courts on the same grounds. We undertake that the rates given to the Corporation are the lowest price, in accordance to the prevailing rates of the Company / their other authorized dealer & market condition. In case of any dispute or discrepancy in the submitted rates we will be sole responsible. In such cases the Corporation will be free to recover the losses or impose penalties as decided by the Managing Director of the Corporation. We hereby agree to abide by and fulfill all the terms and conditions of contract annexed hereto and in default there of to forfeit and pay to the M.P. State Agro Industries Development Corporation Limited, the penalties or sum of money mentioned in the said conditions. The sum of Rs. 200,000.00 (Two Lacs only) in the form of Demand draft or any of the form specified in the agreement of RCO Documents is herewith forwarded as Surety Money Deposit which shall be retained by The MP State Agro Industries Development Corporation Limited. "I have read and fully understood the terms and conditions of supplies etc. Note: Latter of acceptance of offer is to be submitted on non judicial stamp of Rs 100.00 THE M.P. STATE AGRO INDUSTRIES DEVELOPMENT CORPORATION Rate Contract Offer document (RCO) for testing of fortification value in cereal base energy rich fortified food Spectrophotometry / AOAC Chapter 9, 985.35 Spectrophotometry /indophenols' titration THE M.P. STATE AGRO INDUSTRIES DEVELOPMENT CORPORATION Rate Contract Offer document (RCO) for testing of fortification value in cereal base energy rich fortified food Note: Separate sheet may be used if necessary THE M.P. STATE AGRO INDUSTRIES DEVELOPMENT CORPORATION Rate Contract Offer document (RCO) for testing of fortification value in cereal base energy rich fortified food Note: Separate sheet may be used if necessary THE M.P. STATE AGRO INDUSTRIES DEVELOPMENT CORPORATION Rate Contract Offer document (RCO) for testing of fortification value in cereal base energy rich fortified food FINANCIAL OFFER FOR TESTING OF FORTIFICATION VALUE IN CEREAL BASE ENERGY RICH FORTIFIED FOOD -------------------------------------------- -------------------------------------------- -------------------------------------------- -------------------------------------------- -------------------------------------------- -------------------------------------------- Testing charges of fortification value in cereal base energy rich fortified food as per annexure 4 (Calcium, Iron, Vitamin Note: Separate Sheet may be used if necessary (TO BE SUBMITTED ON RS 100 NON JUDITIAL STAMP PAPER AFTER RECEIVING INTIMATION FROM THE CORPORATION OF ACCEPTING This agreement made at Bhopal this day of …………. , between The Madhya Pradesh State Agro-Industries Development Corporation, having registered office at ‘Panchanan, 3rd Floor, Malviya Nagar, Bhopal, M.P. hereinafter referred to as ‘Corporation’ which expression shall unless repugnant to the context or meaning there of include its successors and M/s. ------------------------------ having its office at ------------------------------------ ------------ acting through its .(hereinafter referred to as the Supplier which expression unless repugnant to the context and meaning there of includes its assigns, successors and administrations on the other part. WHEREAS the Corporation invited Rate Contract Offer (RCO) for testing of Fortification value in cereal base energy rich fortified food on the terms and conditions envisaged in the terms schedule issued with the Rate Contract Offer Document and purchased by the Applicant after agreeing to condition number 21 of RCO. . AND WHEREAS the Applicant has accepted each and every term and condition contained in the RCO Document, while submitting his offer. The Applicant has agreed to test on the terms and conditions of the RCO. AND WHEREAS the Corporation accepted the offer submitted by the Applicant vide its letter of acceptance no. . dated ----------------------in consideration of the mutual premises and undertakings hereinafter specified and for other good and valuable consideration this agreement witness and is hereby agreed on the conditions of the RCO and the following documents shall form and be constructed a part of the Agreement Deed: - The terms & conditions of the RCO Document The letter of acceptance dated --------- The aforesaid documents shall be taken as complementary and mutually explanatory of one another but in case of discrepancies and ambiguities shall take precedence in the order set out above. In this regard the decision of Managing Director, M.P. State Agro-Industries Development Corporation Limited shall be final.

Source: http://www.mpstateagro.nic.in/RCO%20RTE%20TEST%2027.11.2013.pdf